Western Regional Silverlake Users Group Bylaws

Article I – Title

The name of the Association shall be Western Regional Silverlake Users Group.

Article II – Duration

This Association’s duration shall be perpetual.

Article III – Purpose

The Association was organized for the purpose of:
  1. Bringing together users of Jack Henry Silverlake software in the Western Region for the sharing of ideas and developments among members of the organization

  2. Providing regularly planned meetings where the members may discuss mutual problems and concerns

  3. Creating a positive influence on Jack Henry & Associates through the combined resources of the member institutions

  4. Helping member institutions keep abreast of new enhancements and technology from Jack Henry & Associates and in general

  5. Providing the means to create a positive influence on the Jack Henry National Silverlake Users’ Group; to support each other in areas such as enhancement requests, Board Member voting, customization sharing and bank operations.


Article IV – Membership

  1. A financial institution must be:

    1. A user of Jack Henry Silverlake software, or shall have signed a contract to install the Silverlake software.

    2. Located in one of the following states: Alaska, Arizona, California, Colorado, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, or Wyoming

    3. Be a member in good standing of the National Jack Henry Silverlake Users’ Group.

  2. Only a member in good standing shall have the right to vote, hold office, or serve on any committees.

  3. A financial institution (member) shall be deemed to be in good standing if all dues and assessments are current for both the Western Regional Silverlake Users Group and the National Jack Henry Silverlake Users’ Group.

  4. All members shall be subject to such meeting fees as deemed necessary to cover expenses and conduct its business.

  5. All member institutions shall have one vote per holding company on any matter which may come before the Association. Each member institution may have as many representatives in attendance as they deem necessary as long as all applicable meeting assessments/fees are paid for each representative.


Article V – Dues and Fees

  1. Annual dues will be assessed to members if additional revenue is required to cover the expenses of the Association. The amount of the dues will be established at a regularly scheduled business meeting and will be approved by a majority vote of members in good standing at the business meeting. Required dues will be due and payable on January 1 of each assessment year.

  2. Meeting and/or conference fees will be determined on a case by case basis by the Association’s Executive Committee.


Article VI – Meetings

  1. A minimum of two meetings shall be held during the calendar year.

  2. A meeting will be held during the National Silverlake Users Group Conferences. The time and place of any additional meetings shall be determined by the Association’s Executive Committee.

  3. Special meetings may be called as deemed necessary by the Executive Committee.

  4. A notice of the time and place of each meeting shall be furnished to each member at least thirty days prior to the meeting date.

  5. A majority of members in good standing at any regular or special meeting shall constitute a quorum for business purposes. A majority vote of those present will be required to pass or fail any business matter which may come before the Association.

  6. Minutes of the meetings shall be kept by the Secretary and be available for review at the following meetings by any member in good standing.


Article VII – Officers & Directors

  1. The Board of Directors shall consist of four Officers and one Director. The Officers of the Association shall consist of a President, Vice President/Membership Director, Secretary and Treasurer. The director position will be the Enhancement Director.

  2. Officer and Director terms of Office: Officer and Director terms of office shall be for two years. Terms of office shall begin on May 1 and expire on April 30. The positions of President and Secretary shall expire on even numbered years; the positions of Vice President/Membership Director, Treasurer and Enhancement Director shall expire on odd numbered years.

  3. President: The President shall preside at all meetings, have supervision over the Association and have the authority to appoint committees and committee chairpersons as deemed necessary to perform the business of the Association.

  4. Vice President: The Vice President shall perform all the duties of the President when the President is unavailable to perform those duties. He/she will be responsible for conference (meeting) arrangements, including conference call arrangements. The Vice President shall also perform other duties as the President may deem necessary. Additionally, the Vice President shall be responsible for keeping an accurate record of members and contact information and other responsibilities that apply to the general membership.

  5. Secretary: The Secretary shall maintain accurate and complete minutes of all meetings. He/she shall be responsible for handling correspondence to the members including notification of meetings and minutes of meetings.

  6. Treasurer: The Treasurer shall collect all funds payable to the Association and pay the expenses incurred by the Association. The Treasurer shall make available to each member an itemized report showing uses and sources of all funds. The Treasurer will also be responsible for filing tax returns with the Internal Revenue Service, if required.

  7. Enhancement Director: The Enhancement Director shall be responsible for compiling a list of Silverlake Enhancement suggestions from members and presenting the list to the membership for voting. The Enhancement Director will then be responsible for submitting the Association’s top voted enhancements to the National Silverlake Enhancement Submission Process.

  8. All Officers and Directors will be elected in accordance with Article VIII Election of Officers and Directors.


Article VIII – Election of Officers and Directors

  1. Nominations for any expiring Board position may be made by any member of the Association. Members interested in being considered for a specific position may also be self nominated by expressing their interest to any member of the Association’s Executive Committee. Candidates may be requested to supply the Executive Committee a resume that can be provided to members of the Association prior to the election.

  2. To be eligible for nomination to the Board of Directors, the candidate must be employed by a financial institution that’s a member in good standing of the Western Regional Silverlake Users Group.

  3. Elections for expiring Board positions shall be held annually and may be performed during a general membership meeting or by proxy. Any member in good standing will have the right to vote. If the elections are held at a general membership meeting, the results of the election will be included in the regular meeting minutes. If the election is held by proxy, the President shall be responsible for notifying the nominees and general membership of the results prior to the next association meeting.

  4. Any Officer or Director desiring to withdraw from office must give written notice to a member of the Executive Committee. Vacancies will be filled by an election at the next association meeting, with the newly elected person holding office for the remaining term of the Board member withdrawing from office.


Article IX – Executive Committee

The Executive Committee shall consist of duly elected Officers and Directors of the Association. This Committee will be responsible for the overall operation of the Association and to take care of business that requires actions prior to the next general membership meeting. A quorum shall be deemed present when four members of the Committee are present. The President of the Association shall be the chairperson of the Executive Committee.

Article X – Dissolution

If the Association should dissolve, its assets shall be first applied to all liabilities. The remaining assets will be equally divided among all member institutions in good standing at the time of dissolution.

Article XI – Amendments

These bylaws may be amended at any regularly scheduled meeting by a majority vote of members in good standing present at the meeting.

Article XII – Treasury (account access)

The Treasurer will keep all funds in an FDIC insured institution and one so designated by the Executive Committee. The account shall be titled in the name of the Association and shall list the Treasurer, President and Vice President as having the authority to sign checks. Account signature cards are to be updated as necessary and as new officers are elected and their incumbency term commences.